Privacy Policy
Lindfield FC (“the Club”, “we”, “our”, or “us”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and share your personal information in line with the UK General Data Protection Regulation (GDPR) and the Data Protection Act 2018.
By using our website, registering with the Club, or engaging in any Club activities, you agree to the practices described in this policy.

1. Information We Collect
We may collect and process the following information:
Personal details: name, address, email, phone number, date of birth.
Player information: medical details, emergency contact information, FA registration numbers.
Payment information: bank details, payment history (subscriptions, match fees, merchandise purchases).
Website use data: IP address, browser type, pages visited, cookies.
Photographs & media: images or videos taken during matches, training sessions, or events.
Volunteer/coach details: DBS information, qualifications, safeguarding records.

2. How We Use Your Information
We use personal information for the following purposes:
Registering players with leagues, the FA, and relevant governing bodies.
Managing Club memberships, subscriptions, match fees, and payments.
Organising matches, training, and tournaments.
Ensuring the safety and welfare of players (including medical needs).
Communicating with players, parents, coaches, and volunteers.
Promoting the Club via match reports, photos, and social media.
Meeting our legal obligations under safeguarding, insurance, and data protection laws.

3. Legal Basis for Processing
We only process your data where we have a legal reason to do so, including:
Consent – for example, using a player’s photo on the website or social media.
Contractual necessity – to provide membership benefits or register players with leagues.
Legal obligations – safeguarding, insurance, tax, or FA requirements.
Legitimate interests – promoting the Club, running events, improving our website.

4. Sharing Your Information
We may share your data with:
The FA, Sussex County FA, and relevant league bodies.
Insurance providers (for accident cover).
Regulatory bodies, if legally required.
Service providers (e.g., website hosting, payment processors).
We will never sell your personal data to third parties.

5. Storage & Security
Data is stored securely in password-protected systems.
Access is restricted to authorised Club officials.
Paper records (e.g., consent forms) are stored in locked cabinets.
We keep your data only for as long as necessary (normally no more than 6 years after leaving the Club, unless required by law).

6. Your Rights
Under UK GDPR, you have the right to:
Access the personal data we hold about you.
Request corrections to inaccurate information.
Request deletion of your data (where not required for legal reasons).
Restrict or object to certain types of processing.
Withdraw consent at any time (for example, removal of photos from the website).
Complain to the Information Commissioner’s Office (ICO) if you believe your rights have been breached.
To exercise your rights,

7. Use of Photographs & Media

We may use photographs or videos taken during matches, training, or events to promote the Club on our website, social media, or printed materials.
Consent will always be obtained for youth players, and parents/guardians may withdraw consent at any time by contacting the Club Welfare Officer.

8. Cookies & Website Data
Our website uses cookies to:
Improve user experience.
Monitor traffic and performance (via analytics).
Enable certain site functions.
You can control or disable cookies through your browser settings.

9. Payments
If you pay fees or purchase merchandise through our website, your payment details are processed securely by third-party payment providers. We do not store full payment card details.

10. Contact Us
For any questions about this Privacy Policy or how your data is handled, please contact:
Club Secretary – Lindfield FC
? Email: woj@lindfield-fc.co.uk
? Address:

11. Policy Updates
This Privacy Policy may be updated from time to time. Any changes will be posted on this website and, where appropriate, notified by email or Club communication channels.

Last updated: 18/08/2025